Dr. Angela Spaulding, dean
Killgore Research Center, Room 102
The mission of the Graduate School of West Texas A&M University is to provide support for the recruitment, admission, matriculation, and graduation of graduate students as it relates to the University’s mission of creating a diverse and inclusive student-centered community of learners engaged in academically rigorous educational experiences.
Admission to Graduate School - Master’s Program Steps for Admission
Steps for Admission
Step 1: Apply
Applicants holding an accredited baccalaureate degree (of at least three years) or are within their last semester of a bachelor’s degree from a college, institution or university of recognized standing, or its equivalent, will be considered for admission. Degrees and course work must come from an institution that has some form of recognition from the U.S. Department of Education or the Texas Higher Education Coordinating Board. All other degrees and course work, including that which is completed at an institution of higher education with national accreditation, are reviewed on a case-by-case basis, by the academic program of study and the associated academic college dean. Applicants must first file an application for admission with the Graduate School (see wtamu.edu/graduateschool) and submit an official transcript for each institution attended. Students must be eligible for readmission at the last school attended.
NOTE: All applicants must submit a non-refundable application fee. The amount of the application may be found at www.wtamu.edu/graduateschool.
Step 2: Meet Admission Requirements
A completed Graduate School application packet includes the Graduate application, official transcripts from all post- secondary institutions, GRE/GMAT scores (if required), a non-refundable graduate application fee (see website for current fee), and any supporting materials required by the program. The completed application packet must be received by the Graduate School by application deadlines to ensure consideration for the semester selected. Some programs require additional application documents and adhere to specific program application deadlines. Consult the program adviser for specific program deadlines.
NOTE: Programs that require the GRE/GMAT exam may allow applicants who have a 3.0 overall undergraduate GPA or higher to register for course work for one semester upon submission of the GRE/GMAT confirmation number and test date to the Graduate School. The test must be taken within 30 days of the University’s official first-class date. The applicant will need to contact their program adviser to register for approved course work. This approval does not guarantee program admission.
An administrative “hold” preventing the applicant from enrolling in subsequent semesters is placed on the student’s file if the student has not completed the admission procedure before the end of the first semester of graduate course work.
Official GRE/GMAT scores, if required, must not be more than five (5) years old.
The bacterial meningitis vaccination or an approved waiver is required of all students attending WTAMU. Please submit required Bacterial Meningitis Form as proof of vaccination. See www.wtamu.edu/meningitis for additional information.
NOTE: Students must be fully admitted before being eligible for federal financial aid. All required application materials must be received prior to full admission.
Special Note for Domestic Students
For domestic students, deadlines for completing all steps and submitting educational documents to the Graduate School are:
Fall semester enrollment - August 1
Spring semester enrollment - December 1
Summer session enrollment - May 1
Specific program deadlines take precedence over general deadlines. Consult the program adviser for specific program deadlines.
Special Note for International Students
International students must meet all requirements set forth by the International Student Office (see the International Students - Applicants webpage: (https://www.wtamu.edu/student-support/international-student-services/Applicants/index.html). For international students, deadlines for completing all steps and submitting educational documents to the International Student Office are:
For fall semester enrollment - June 1
For spring semester enrollment - Nov. 1
Applicants may be granted admission into their selected program under one of the following conditions.
Students may be granted admission when all program requirements are met.
Students meeting all requirements for admission but lacking official documentation may be tentatively admitted for one semester until documents are received. Federal financial aid is not available until all official documentation is received.
Students who do not meet all program requirements may be granted conditional admission by the program. Additional requirements may be necessary.
Students not meeting admission requirements will be denied admission but may consult with the Dean of the Graduate School for assistance on future admission possibilities.
Financial Aid, Scholarships, Assistantships
Graduate students have access to federal, state and private financial aid, including scholarships, grants, loans and student-employment opportunities. For more information about financial aid programs, contact the Office of Financial Aid, WTAMU Box 60939, Canyon, Texas 79016-0001 or call 806-651-2055.
Graduate teaching and/or research assistantships are available to students in a wide range of disciplines. Graduate assistants must enroll in course work on an approved plan of study while receiving the assistantship. Students interested in graduate assistantships should contact the head of the department in which they plan to pursue the graduate degree.
A summary of costs and tuition exemptions (for veterans and vocational rehabilitation) is available in the “Tuition/Fee Exemptions and Waivers and Other” section. Expenses exclusive to the graduate program include:
- Graduate students registering only for Thesis 6301 or 6302 may pay a reduced rate. Students must contact the Registrar each semester before registration to receive the reduction in fees.
- All theses must be submitted electronically and made publicly available through the West Texas A&M University Library and the WTAMU institutional repository through the Texas Digital Library.
- Thesis binding is available through the library though not required. Theses which are not of standard size and format may be charged a higher binding fee.
All fees are subject to change.
Creation of the Plan of Study
A plan of study must be prepared by the departmental graduate adviser and submitted to the dean of Graduate School for approval before completion of the first semester of graduate course work. An administrative “hold” will be placed on the registration of students not meeting the deadline. The “hold” will prevent the student from taking any additional classes until a plan of study is approved. For purposes of determining degree requirements, the student’s official University catalog shall be the catalog that is current during the semester of the student’s entry into the program.
Undergraduate preparation of students for the master’s degree will correspond to requirements for the same or a similar bachelor’s degree at West Texas A&M University.
If a student’s undergraduate preparation is inadequate, the major adviser may require “leveling work.” Leveling work may include courses, experiences and/or programs required for the student to be adequately prepared for graduate work.
Program of Study
In consultation with the graduate adviser in their area of study, students must list those courses required for completion of the degree. The graduate courses required to meet degree requirements must correspond to those requirements listed for the specified degree program. Students should review their program’s requirements as specified in this catalog. General rules to consider include:
- Students for the master of arts degree must complete a minimum of 30 hours of graduate work (thesis plan). A minimum of 18 hours must be in the student’s major field, at least nine hours of which must be in courses numbered 6000 or above. At least half of the total hours for this degree must be in courses numbered 6000 or above. The remaining work may be completed in courses numbered 5000 or higher.
- Students for the master of science degree must complete at least 18 hours in the major field (thesis plan) and additional hours in a related area(s). Students in the non-thesis plan may take all work in the major field, or at least 21 hours in the major field and additional hours in a related field or fields. At least half of the total hours for this degree will be in courses numbered in the 6000s.
- Courses numbered 5000 or higher are for graduate credit.
- Students having taken undergraduate “stacked” courses at WTAMU that have a graduate component cannot take the graduate course if they have already received credit for the corresponding undergraduate course.
- The graduate adviser, academic dean, and dean of Graduate School must approve course substitutions to the plan of study that deviate from catalog requirements.
- Students may be required to complete additional work in specified courses in addition to the minimum courses and residence requirements.
- It is the student’s responsibility to make sure all degree requirements are met for graduation.
Each graduate student must have a minimum of three graduate faculty members to serve on their graduate committee, with one member serving as the chair of the committee. The names of the committee members will be listed on the degree plan.
- A student electing to write a master’s thesis must register for Thesis 6301 (e.g. ARTS 6301) when beginning thesis research. The student must then register for Thesis 6302 (e.g. ARTS 6302) every consecutive 16-week semester until the thesis is completed and accepted by the University, including the semester in which the degree is conferred.
- If the student fails to continuously enroll in thesis hours, the student must acquire approval from his/her thesis chair to be reinstated, and a reinstatement fee may be assessed.
- If a degree is to be awarded at the end of summer sessions, the student must enroll in a thesis course in one summer session.
- Students receive a grade of “IP” (thesis in progress) for each enrollment in Thesis 6301 or 6302. When the thesis has been accepted, the student receives six hours (Thesis 6301 and 6302) toward the master’s degree and a final letter grade for both thesis courses.
- The student may not enroll in Thesis 6301 and 6302 in the same semester.
- Students registered only in Thesis 6301 or 6302 pay reduced tuition and may register at the website (6302 only). To receive reduced tuition, students must contact the Registrar every semester in advance of registration.
- Students who do not finish their thesis (including those students who switch to a non-thesis option) will not be eligible for credit for Thesis 6301 or 6302. Incomplete thesis classes will maintain the grade of IP on the student transcript. However, if a program determines that significant and satisfactory research has been achieved while in thesis progress, the student may be allowed to transfer the work to a special problems, topics, or research course - and the course utilized on the non-thesis degree plan. Any such option must be approved by the associated academic department. If approved, the student will be responsible for all procedures and associated costs of the new enrollment.
- A thesis guide is available at wtamu.edu/academic/graduateschool. Theses will be made available to the public.
- Students selecting the non-thesis option must complete at least one course in research and reporting as suggested by the departmental adviser.
Transfer, Extension and Correspondence Work
- Approved transfer and extension work is counted as graduate credit but may not be used to fulfill the 6000-level requirement. Only courses in which the student earned an “A” or “B” from a regionally accredited institution of higher education may be transferred to WTAMU.
- Upon approval of the dean of Graduate School, up to one-third of formal course work toward the graduate degree may be transfer work, exclusive of thesis and independent study courses. Permission to use transfer and extension courses on a plan of study must be approved in advance by the department head, college dean and graduate dean.
- Correspondence work will not be accepted toward a master’s degree.
Academic Probation and Suspension
Students must maintain at least a 3.0 grade point average for all course work completed toward degree requirements. Courses with grades of “D,” “F,” “I” (incomplete), “IP” (thesis in progress) or “X” (drop or withdrawal) cannot be used to satisfy requirements of a graduate degree but will be used in determining a student’s academic standing.
If a student’s grade point average falls below 3.0, the student will be placed on academic probation. Length of the probationary period will be determined by the dean of Graduate School. Probationary standing may impact eligibility for waivers and thus total program cost. Students who do not raise their grade point average to at least 3.0 by the end of the probationary period will be dismissed from Graduate School and suspended from further work toward a master’s degree at WTAMU. Students suspended from the Graduate School may request removal from suspension by seeking a written request from the appropriate academic dean to the graduate dean.
Requirements for the master’s degree must be completed within six (6) years unless the dean of Graduate School, in consultation with the head of the student’s major department, grants an extension of the time limit. The time period will begin with the first course counted toward the master’s degree.
Maximum semester load for graduate students is 15 hours per semester, seven hours during summer sessions. Course loads above the maximums may be approved by the student’s program adviser and the Graduate School. Nine hours per semester is considered a minimum full-time load, five hours minimum per semester to receive financial aid.
Two-thirds of all degree requirements must be completed in residence at West Texas A&M University.
Students must be continuously enrolled in each long semester in order to remain active in their program of study. If a student does not enroll in a long semester or withdraws from all coursework then a new application is required in order to return.
Graduating from Graduate School
To graduate from the Graduate School, students must complete all required coursework, pass comprehensive examinations (except in the M.B.A.), complete the thesis (if appropriate) and apply to Graduate School for graduation by the appropriate graduation deadline (see “Application for Graduate Degree”).
Comprehensive Examination/Thesis Defense
A comprehensive examination-oral, written or both-covering the field of concentration and the thesis (if the thesis option is chosen) is required for all master’s students except M.B.A.
- Examinations are administered by the head of the student’s major department or a designated member of the graduate faculty.
- At least five days prior to the comprehensive examination, the name of the student, the title of the thesis or research, recital or exhibition, if any, and the day, date, time and place in which the event is scheduled shall be posted in a prominent place, and the dean of Graduate School shall be so notified in writing.
- Oral comprehensive examinations, recitals and exhibitions shall be open to all members of the University academic community. Participation of non-committee members is at the discretion of the committee chairperson.
- Results of the exam must be reported in writing to the Office of Graduate School.
- If a student fails the first examination, one semester or the equivalent (16 weeks or two summer sessions) must elapse before the student may take the exam again. Additional course work, research or directed study will be recommended for the student in the interim.
- The second failure of a comprehensive examination will result in automatic expulsion from the program and suspension from the Graduate School. The student may choose to pursue a graduate degree in another discipline but must follow the reinstatement process described above (see “Academic Probation”).
For more information about comprehensive examinations and/or thesis defense, see the appropriate department head.
Application for a Graduate Degree
Students must apply for graduation early in the semester they expect to receive their degrees. Applications are available at www.wtamu.edu/graduateschool. Completed applications must be received in the Office of the Graduate School no later than the following dates:
- Deadline for spring graduation is December 1
- Deadline for summer graduation is May 1
- Deadline for fall graduation is August 1
Objective of Graduate Study
The Graduate School at West Texas A&M University provides students an opportunity for advanced study and specialization in a variety of disciplines. The purpose of graduate study is to encourage academic inquiry, to stimulate intellectual creativity, and to foster the spirit of independent scholarship and research. Together, graduate students and graduate faculty comprise a community of scholars devoted to the extension of knowledge and to professional achievement.
Research and Instructional Support
Cornette Library, Killgore Research Center and Hastings Electronic Learning Center are available to support graduate students’ educational programs. These are described in greater detail in the undergraduate portion of this catalog. Additionally, various academic departments maintain specialized research equipment laboratories or other facilities specific to their graduate programs. For more information, contact the appropriate academic department.
Interdisciplinary Master’s Degree
The Master of Arts degree or Master of Science degree in interdisciplinary studies was conceived to meet the needs of students whose career goals are such that a somewhat flexible program allowing for graduate-level studies in non- traditional combinations is more beneficial than a degree from a single discipline.
To qualify for admission into the Interdisciplinary Studies program, students must:
- Complete an application.
- Take the GRE/GMAT, if applicable.
- Submit an admission essay (see details below).
- Secure approval of the program adviser in each of the three selected disciplines. Applicants must meet admission requirements in each area and secure program approval from all advisers. Program faculty may request additional material from applicants.
- An additional interview with the interdisciplinary studies coordinator may be required.
The admission essay should be typed and double-spaced and answer the following questions:
- What are your education and career goals?
- How will an interdisciplinary studies degree help you meet these goals?
- Which three disciplines will you study?
- What specific learning outcomes will be achieved through this program?
NOTE: This essay is part of the admission packet. Students will not be admitted prior to receipt and approval of the essay.
During the application process, the interdisciplinary studies coordinator will work with the student to identify from the graduate faculty a committee chair and two committee members. This committee should be in place prior to acceptance into the program. Additionally, a representative from the Graduate School will serve as an administrative member of the committee.
- 36 hours satisfying the following requirements:
- Three different subject areas (represented by different prefixes), 12 hours from each subject area or 15 hours in two subject areas and 6 hours in a third subject area.
- At least 24 hours completed in 6000-level courses or higher.
- At least three hours in research methods.
- A comprehensive exam (either oral or written) as established by the student’s interdisciplinary degree committee. This exam should be taken near completion of the student’s course work. Students will apply to their committee chair to take the exam no later than the first week of the semester the student intends to graduate. The chair, with the assistance of the interdisciplinary studies coordinator, will then make arrangements for the exam.
- Prerequisites: A minimum of six advanced undergraduate hours in each of the subject areas (or permission of the committee to waive this requirement).
NOTE: The student’s plan of study should be submitted to the dean of the Graduate School before completion of the first semester of course work.
Undergraduates Enrolling in Graduate Credit
An undergraduate within 12 hours of a bachelor’s degree (as certified by the appropriate college dean’s secretary), whose cumulative WTAMU undergraduate grade point average is at least 3.0, may register for work to be counted as graduate credit under the following conditions:
- Total registration will not exceed 15 semester hours, 12 semester hours in the two summer sessions.
- The final hours required for the bachelor’s degree must be completed in the same semester. Should the student fail to complete undergraduate degree requirements that same semester, graduate hours attempted during that same semester may not be used to satisfy graduate degree requirements.
- Graduate courses may not be used to meet undergraduate degree requirements. However, graduate courses must be completed and have a letter grade at the end of the semester in order to graduate with the undergraduate degree.
- All graduate credit hours and the specific graduate courses attempted must be approved by the graduate adviser in the student’s major department and the graduate dean at the time of enrollment.
- The undergraduate enrollment in graduate coursework form is available at the Graduate School office and must be filed with all required signatures prior to registration in graduate level courses.
Acceptability of these hours for transfer credit to another institution is determined by that institution.
Additional Master’s Degree
Upon completion of a master’s degree from WTAMU or other regionally accredited institution of higher education, a student may begin a second master’s program. A new application and a non-refundable application fee must be submitted.
A maximum of 1/3 of the hours required for an additional master’s degree can come from a student’s previously earned graduate degrees. The credit awarded must be from a regionally accredited institution of higher education. All courses accepted in transfer must be approved by the academic graduate degree program and Graduate School via the official plan of study. Transferred courses must have a grade of “B” or better. Courses transferred must be no older than 10 years; however, requests for time exceptions will be considered through a written justification to Graduate School and must be approved jointly by the academic graduate degree program and Graduate School.
Thirteen master’s degrees and one doctoral degree are conferred by West Texas A&M University.
- Master of Arts (M.A.)
- Master of Business Administration (M.B.A.)
- Master of Education (M.Ed.)
- Master of Fine Arts (M.F.A.)
- Master of Music (M.M.)
- Master of Professional Accounting (M.P.A.)
- Bachelor of Business Administration/Master of Professional Accounting (B.B.A./M.P.A.)
- Master of Science (M.S.)
- Master of Science in Nursing (M.S.N.)
- Bachelor of Science in Nursing and Master of Science in Nursing (B.S.N./M.S.N.)
- Master of Science in Social Work (M.S.S.W.)
- Master of Arts in Teaching (M.A.T.)
- Specialist in School Psychology (S.S.P)
- Doctor of Philosophy (Ph.D.)
- Accounting (M.P.A.)
- Educational Leadership (M.Ed.)
- Agriculture (M.S., Ph.D.)
- Agriculture/Agricultural Business and Economics (M.S.)
- Agriculture/Animal Science (M.S.)
- Agriculture/Plant, Soil and Environmental Science (M.S.)
- Art (M.A.)
- Business Administration/Professional Accounting (B.B.A./M.P.A.)
- Biology (M.S.)
- Communication (M.A.)
- Communication Disorders (M.S.)
- Counseling (M.A.)
- Counseling (M.Ed.)
- Criminal Justice Studies (M.A.)
- Curriculum and Instruction (M.Ed.)
- Emphasis in Curriculum and Instruction
- Emphasis in Reading
- Emphasis in Special Education
- Educational Diagnostician (M.Ed.)
- Educational Leadership (Ed.D.)
- Engineering Technology (M.S.)
- English (M.A.)
- Environmental Science (M.S.)
- Finance and Economics (M.S.)
- General Business (M.B.A.)
- General Business/Computer Information Systems (M.B.A.)
- General Business/Healthcare Management (M.B.A.)
- General Business/Management
- General Business/Marketing
- History (M.A.)
- Instructional Design and Technology (M.Ed.)
- Interdisciplinary Studies (M.A., M.S.)
- Mathematics (M.S.)
- Music (M.A.)
- Music Performance (M.M.)
- Nursing (M.S.N.)
- Bachelor of Science in Nursing to Master of Science in Nursing (B.S.N. and M.S.N.)
- Nursing (Comprehensive)
- Nursing/Family Nurse Practitioner (M.S.N.)
- Psychology (M.A.)
- School Psychology (S.S.P.)
- Social Work (M.S.S.W.)
- Sports and Exercise Sciences (M.S.)
- Exercise Science
- Sports Management
- Studio Art (M.F.A.)
- Teaching (M.A.T.)
Tuition and Fees Refund Procedure
Section 54.006 of the Education Code sets the policy for refund of tuition and mandatory fees to students who withdraw from the University. The policy for withdrawals is a follows:
If a student withdraws during a fall or spring semester or a summer term of 10 weeks or longer, the refund is as follows:
|(A) prior to the first class day
|100 percent (less $15.00 matriculation fee)
|(B) during the first five class days
|(C) during the second five class days
|(D) during the third five class days
|(E) during the fourth five class days
|(F) after the fourth five class days
If a student withdraws during a term or session of more than five weeks but less than 10 weeks, the refund is as follows:
|(A) prior to the first class day
|100 percent (less $15.00 matriculation fee)
|(B) during the first, second, or third class day
|(C) during the fourth, fifth, or sixth class day
|(D) seventh day of class and thereafter
If a student withdraws from a term or session of five weeks or less, the refund is as follows:
|(A) prior to the first class day
|100 percent (less $15.00 matriculation fee)
|(B) during the first class day
|(C) during the second class day
|(D) during the third class day and thereafter
The refund is calculated on the total cost of tuition and mandatory fees charged for the courses in which the student was enrolled prior to withdrawal.
If a student drops a class on or before the census date of the semester (12th class day for fall and spring semesters; 4th class day for summer terms) and remains enrolled in at least one course for that term, the tuition and mandatory fees for the dropped class will be refunded to the student.